Executive Assistant

Other

Job Description

About the Position: This position is in the Defense Civilian Intelligence Personnel System (DCIPS). Employees occupying DCIPS positions are in the Excepted Service and must adhere to U.S. Code, Title 10, as well as Department of Defense Instruction 1400.25. This position is located at the ST-IC-W3U2AA US ARMY FUTURES AND CONCEPTS CENTER. Provide general support to front office consisting of one Tier 2 SES Director, Deputy Director, and Directorate Sergeant Major.

Job Duties/Responsibilities

  • Serve as Personal Assistant to the Director, provide a variety of administrative staff consultant and technical advisory services, coordinate all aspects of official travel; review, distribute and suspense correspondence and mail.
  • Coordinate staff efforts to avoid duplication of effort. Initiate appropriate staff actions. Perform and ensure receipt of required coordination and collaboration with other organizational elements.
  • Execute and make necessary adjustments, modifications, and revisions in assigned program areas to meet current and long-range objectives. Maintain awareness of ongoing actions to allow for continuity during absences.
  • Formulate and review policies and procedures relating to directorate management, operations and administration.
  • Complete multidimensional staff actions with little direction and general specifications as to the requirement. Provide independent advice and recommendations as to procedures, policies, and staff coordination requirements.
  • Brief on ongoing staff actions and makes recommendations for changes to existing policy or directives. Develop strategic communications, to include drafting of white papers and other various methods of delivering talking points.
  • Review, edit, and compose correspondence for approval and signature. Provide advice on the integration, coordination and execution of information in support of staff actions.
  • Coordinate briefings, conferences and other meetings involving the Director. Disseminate work to individuals in the section. Task individuals in the section directly for information.
  • Review, edit, and compose correspondence for approval and signature. Provide advice on the integration, coordination and execution of information in support of staff actions.
  • Perform/direct and coordinate special projects, studies, reports, and briefings. Conduct and prepare reports. Receive, analyze, and task actions from the Director.
  • Provide administrative guidance, policy and procedure interpretation on appropriate execution of taskings and develops strategies for internal and external integration to facilitate the timely execution of taskings.
  • Manage and control tasking logs and correspondence suspense tracking. Evaluate completed actions for adequacy of subject matter content, compliance with request, clarity of information, logic, coordination, and writing style.
  • Provide assistance with time and attendance via ATAAPS; and prepare memoranda, briefing charts and reports.